How Does CondoTek Fit In?
- CondoTek does NOT replace your team; it gives you a standardized subsystem for condo and HOA docs collection—at a faster or equal speed, as accurate, but at a lower cost.
- You can spend more time closing loans—less time chasing documents.
- CondoTek is to condo doc collection what Credit Bureaus are to borrower qualification, and the Appraisal Management Companies (AMCs) are to property valuation.
Best Solution for Doc Collection
Four Reasons to Consider CondoTek
- Modernized Condo Document Collection Platform
- Full Team Visibility and Control—Without Chasing Documents
- More Complete, Fast, Accurate & Review-Ready Doc Packages
- Reduced Cost and Administrative Burden
Let’s consider each of these in detail…
1. Modernized Condo Document Collection
CondoTek is the purpose-built document collection engine for condo lending. You don’t have to manually collect documents anymore.
Submit your project and the CondoTek compiles the docs using the CondoTek Data Collection Engine (pro team & automated technology). Your team manages the process using the Project Management Portal.
The CondTek Data Collection Engine is the most advanced, accurate, AI-optimized collection engine in the world. If there is a faster way to collect condo docs (including HOA docs)–CondoTek has found it.
Features include…
Automated Workflows
Automated email and follow-up (templates, multiple reminders, auto-calls and escalation).
API Integrations
Connects with Ellie Mae’s, Encompass and other LOS platforms, and integrates with proprietary lender systems, minimizing manual data entry.
One-Touch HOA Doc Collection
Contact and gather ALL documents from every source only once. Likewise, your team validates completeness and accuracy one time.
Intelligent Branching Processes
Automatic, optimal branching process. Litigation? Auto-emails the attorney of record. Low reserves? Flags the file for added validation.
Team Accountability
The CondoTek engine automates most of the process – but dedicated condo specialists stay fully involved. The team is rewarded for speed and accuracy – fostering a culture of speed, while maintaining accuracy.
CondoTek does the tedious & frustrating job using the world’s most efficient system – providing your team with complete, accurate, review-ready docs.
Your Team is Promoted – Project Management
Your team no longer spends days collecting documents (HOA docs, questionnaires, litigation history, governing docs,etc.), They are promoted –now using their expertise to project manage the process.
To facilitate, they use the CondoTek Project Management Portal for full visibility and control.
2. Full Team Visibility & Control – No Chasing HOA Docs
CondoTek handles collection – your team retains full visibility and control through the Project Management Portal.
Simple Project Initiation
Sign up with CondoTek. Log in, enter the full condo unit address – your project begins.
Project Dashboard
Track progress, milestones, and document status on one screen.
Push Notifications
Automatic email and text alerts keep everyone informed – no manual follow-up.
Project Analytics
Review current and past projects, search jobs, summarize and monitor performance.
Approved Project List
Database of your projects approved for lending.
Collaboration Tools
Communicate and give feedback in-platform throughout collection.
Payment Aggregation
All-inclusive flat-rate billing – per project or monthly invoice. ONE payment replaces 3-10 invoices per project. Accounting will love you!
3. More Complete, Fast, Review-Ready Document Packages
Obtaining HOA documents is only half the battle. The package must be complete, accurate, and review-ready prior to supporting a lender’s internal review.
CondoTek’s proprietary process delivers first-pass, review-ready packages.
Completeness Verification
Every package is checked – automated and manually – for gaps before delivery, reducing re-opens and duplicate requests
Accuracy Validation
All inconsistencies and risks are identified and flagged – fixed before they become lender problems
Acceptable Format Review
Delivered in a standardized, best-practice format – easy to review and process.
Review-Ready Package Delivery
A complete, first-pass package that fits the lender’s existing review process.
Fast Turnaround Speed
Approx. 5.9-day avg completion accelerates loan closing times.
Speed Disclosure
We are all at the mercy of doc providers that can create unforeseen delays. Attorney are on vacation. The Condo HOA won’t respond…
Regardless, CondoTek was built to reduce all these delays.
Benefit
Spend less time correcting doc issues, re-opens, reworks, delays, and repurchase risks – move loans through the HOA docs pipeline faster.
4. Reduced Cost & Administrative Burden
CondoTek costs less than the fully burdened cost of obtaining the documents yourself.
Single Payer Invoice
One invoice from CondoTek replaces hundreds of vendor bills.
Automatic Line of Credit—Interest Free
CondoTek advances all vendor document payments to reduce your cash flow burden.
Transparent Flat-Rate Pricing
Predictable price covers EVERYTHING with no surprise fees.
Flexible Billing Options
Choose borrower-paid pass-through, transaction-based, or monthly consolidated bill.
